• Partners HealthCare System
  • Somerville , MA
  • Nonprofit
  • Full-Time
  • 5 Walnut St


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About Us:

As a not-for-profit organization, Partners HealthCare is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Partners HealthCare supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.

Our employees use the Partners HealthCare values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

General Summary/ Overview:

The Post-Award Senior Grant Administrator (Senior GA) is an active member of the Partners central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women's Hospital, Massachusetts General Hospital, and other institutions within the Partners HealthCare System. The Post-Award Senior GA is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The Post-Award Senior GA will proactively address the demands of research grant administration by providing exceptional customer service to Partners' distinguished research community and collaborators in their pioneering efforts in science and medicine.

The Post-Award Senior GA actively and independently manages the grant related activity of an assigned portfolio of research departments. As the primary contact for these departments, the Post-Award Senior GA provides guidance and resolves issues regarding project management once an award has been granted. Included in these responsibilities are account activation and setup, sponsor outreach and negotiation, financial analysis, and employee salary allocations. The Post-Award Senior GA will be expected to hold Institutional Signing Authority, will handle the more complex hospital departments, and will be expected to show a high level of professionalism, and the ability to represent the office both internally and externally. The Post-Award Senior GA will act both independently and as a member of a dynamic group to achieve the goals of the Post-Award team and of Partners Research Management overall. The volume and complexity of the work is commensurate with experience; and the opportunity exists to take on a greater and more in-depth workload with successful performance.

Principal Duties and Responsibilities:

* Take ownership of managing an assigned portfolio of research departments and serve as the primary Post- Award resource for department administrators and PIs.
* Field inquiries from Department Administrators and PIs, and communicates institutional policy, procedure and documentation requirements.
* Conduct thorough review of all award terms and conditions for all new and renewal grants and contracts for assigned workload or as triaged by manager.
* Under the supervision of managers, assist as needed to ensure Partners compliance with terms.
* Verify compliance approvals (Human Subjects, Cost Share, Animal Use, etc), as part of the award acceptance process.
* Upon receipt of award, complete system database for all new awards being funded, and continue the account set up and corresponding data entry of award information into the Insight system. Maintain electronic Insight record in compliance with institutional and sponsor policies.
* After award information has been entered into Insight, activate the account. Notify PI and department administrator once approved and activated.
* Review incoming agreement modifications to confirm proposed changes are appropriate. Negotiate, with guidance from manager as necessary, with sponsors.
* Draft and issue outgoing agreement modifications to collaborators with directive from PI and department.
* Communicate with department and PIs throughout grant lifecycle and assist in the development and submission of all requests for a change of PI, change in scope of work, extension requests, and re-budgeting requests.
* Review and approve salary allocations for personnel with salary that are directly charged to sponsored research agreements. Check to make sure all accounts are active and that the proposed changes are appropriate and allowable per the terms of award.
* Work with assigned departments and other Partners offices, as needed, on all PI transfers.
* Conduct financial analysis for all active accounts on assigned department portfolio.
* Work with Post-Award Manager or complex transactions.
* Use Insight, MicroStrategy or PeopleSoft queries and reports to measure and manage workflow effectively and efficiently.
* Expected to obtain Institutional Signing Authority within six months of start date - subject to manager discretion
* Assist Manager, as delegated, in the orientation, training and mentoring of GA I and GA II staff.
* Assist Manager, as delegated, in the review of GA I and GA II work and the QC review of all data entered
* Expected to handle special projects such as training new hospital administrators, giving presentations on Post- Award processes to new investigators, giving presentations at NCURA and similar meetings, Insight system improvements, etc.
* Effectively work with demanding clientele, and be able to identify potential risks to the institution and escalate issues appropriately in a timely manner
* Assist Manager and Director, or lead, in the development and implementation of both internal and external training modules.
* Cover for Manager as needed - run and/or attend meetings, compile tracking reports, etc.
* Assume additional responsibilities as assigned.

3-6 years experience in professional research administration in an academic setting (hospital, non-profit organization or university) is preferred.

Bachelor's Degree in a related field is preferred

Skills/Abilities/Competencies:

Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.

Extensive knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research.

Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.

Proficiency in Microsoft Office Suite.

Excellent problem-solving skills.

Excellent verbal and written communication skills.

Requires strong organization and communication skills with a focus in customer service.

Working Conditions:

Office setting, 40 hours/week

Associated topics: administrative assistant, administrative associate, administrative support, administrative support specialist, database, database administrator, human resources, operational assistant, recruiter, recruitment

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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